ADMIN ASSISTANT

Full Time
Clark
Posted 1 month ago

Reporting directly to a nominated manager or supervisor, or director, the primary capabilities include

but are not limited to:

Key responsibilities (general):

• Renders direct assistance and support to the assigned partner/manager

• Perform designated activities, including but not limited to

o ASIC lodgments and other company secretarial work

o Debtor collection

o ITR signing and lodgment administrative

• Calendar management

• Monitors, books, and manages all travel managements for partners

• Complete management projects and functions as directed

• Handle incoming and outgoing communications, including electronic mails

• Maintains and updates confidential files

• Performs other related duties as required by the client

Key responsibilities (specific):

• Maintain staff payroll records, updating bank accounts and super funds, as necessary.

• Reconciliation s for payroll.

• Manage salary sacrifice contributions for participating staff.

• Manage recruitment process: place adverts; review applications; schedule interviews.

• Prepare Employment Agreements and Position Descriptions.

• Request CV police checks.

• Set up new staff in Xero payroll.

• Schedule 3 x monthly ‘new staff’ reviews.

• Scan and save all documentation.

• Follow ex staff checklists – complete all documentation and exit from all systems.

• Close out in AE and Xero.

• Maintain Staff Recruitment and Resignation spreadsheet (for MD’s report to CUP).

• Manage 6-monthly staff review process (schedule; follow-up review notes, scan and save; ensure all

signed).

• Diarise anniversary dates of staff on award rates; update pay spreadsheet + Xero as required.

• Run staff (loyalty) incentive/award scheme (3, 5 & 7 yrs.) – bonus payments made Jan + July.

• Monitor and record staff study leave for University / TAFE exams.

• Maintain leave calendar.

• Prepare Monthly Team Meeting Agenda.

• Email staff requesting nominations for Team awards.

• Collate award nominations and send to Partners prior to the Team Meeting.

• Draft Agenda.

• Attend meeting and take minutes.

• Update matters arising spreadsheet.

• Follow-up outstanding resolutions.

• Process circular resolutions.

• Annual CUP surveys, e.g., Culture and Engagement, Workplace Gender Equality.

• Tenancy issues – with Chapman and Frazer

Minimum Requirements:

• High level of English, both verbal and written

• Computer literate in Microsoft Office

• Competent in computer peripherals

• XERO, Handisoft and other Australian software will be highly regarded

• ASIC lodgment experience is an advantage

• High accuracy in data entry of information with high attention to details

• Keen to learn new concepts quickly, and independently if required, including computer

software

• Ability to problem solve and use initiative

• Highly motivated with exceptional work ethic and client focus

• Strong time management skills and able to work within frames

Apply Now!

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Job CategoryAdmin

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